01
Generate a smart rota in one click
Build a practical first draft from your coverage requirements, employee shift permissions, contracted hours, working patterns and saved preferences.
Smart one-click rota generationBuild better rotas
Build better rotas
Work smarter
Create a practical first draft in one click, then edit and monitor it in one simple weekly workspace. Rota-IQ considers coverage, contracted hours, employee rules and requests while you stay in control.
Free to get started — up to 5 active employees and 4 generated rota weeks.
No spreadsheet formulas Manager-controlled Employee access
Warnings remain visible until a manager reviews them.
Set up the teamRoles, shifts and patterns
Generate in one clickUsing your saved rules
Review and adjustWarnings and suggestions
Lock the rotaThen print or share
Product walkthrough
See Rota-IQ in action.
Explore rota building, CSV employee import, team requests and the employee mobile experience.
Build the weekly rotaGenerate a starting point, see coverage and warnings, then keep full manual control.
1 / 4What exists in Rota-IQ today
A rota builder that helps without taking the decision away from you.
No imaginary dashboards or promised integrations—just the tools available in the current product.
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See problems before publishing
Red and yellow warnings make missing coverage and employee-rule issues visible while the rota is still being edited.
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Keep full manual control
Drag shifts, change individual cells, use authorised secondary shifts and review suggestions without losing control of the rota.
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Set up each employee properly
Store departments, job roles, shift permissions, contracted hours, start dates, repeating work patterns and shadow training.
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Bring requests into the week
Review holiday, day-off and preferred-shift requests, then protect approved absences from automatic changes.
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Give employees focused access
Employees sign in separately to see their own rota without being given access to the management workspace.
Rules with a visible result
See why a week needs attention.
Rota-IQ keeps hard limits, softer preferences and coverage priorities distinct. Warnings show the manager where to look; they do not silently rewrite the week.
Open the management appCoverageRequired and preferred staffing by department, shift and day.
Working patternsFixed days, alternating weeks and repeating multi-week cycles.
Contracted hoursWeekly hours remain visible while shifts are being planned.
Rest and consecutive daysWarnings highlight patterns that need a manager’s attention.
Shift permissionsPrimary, secondary and time-limited shadow-training choices.
RequestsApproved holidays, sickness and protected absences stay in place.
Employee setup
Different people can follow different patterns.
A fixed Monday-to-Friday pattern is not forced onto every employee. Rota-IQ stores the details the generator and warning system need for each person.
Contracted hours and employment dates Repeating multi-week working patterns Primary and secondary shift permissions Time-limited shadow-training shifts
My rotaTHIS WEEK14–20 December
MONAM07:00 – 15:00
TUEOFFRest day
WEDMID10:00 – 18:00
THUPM15:00 – 23:00
EMPLOYEE APP
Their rota, in their pocket.
Staff see only the schedule and request tools relevant to them.
View assigned shifts
Submit holiday and day-off requests
Requests
Approved time away belongs in the rota.
Holiday, sickness and day-off information stays visible in the week instead of living in a separate note or forgotten message.
Review the requestApprove the correct datesProtect the rota cells
Separate employee access
Open employee app The employee app shows the schedule that matters to them.
Staff use their own sign-in to view assigned shifts. Business controls remain in the management app.
Cloud-saved workspace Printable weekly rota Operational forecast rows
Simple, transparent pricing
Try your first rota month free.
Build your first four generated weekly rotas for up to five active employees before deciding whether Rota-IQ is right for your business.
More than a blank rota templateOne click turns your coverage rules, contracted hours, working patterns and employee requests into a practical first draft that you can still edit.
Start free
£14.99/ month after your free allowance
- Up to 5 active employees while starting free
- Your first 4 generated rota weeks included
- Unlimited employees after upgrading
- Unlimited generated rota weeks after upgrading
- Coverage monitoring, requests and employee access
Straight answers
What Rota-IQ does—and what stays in your hands.
Rota-IQ
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